Creating Outlook Rules for email management

Rules can be created in Outlook to automatically apply set actions such as moving or deleting emails based on information contained within them.

To create a rule, click or select the email you have received that you wish the rule to apply to.

In the menu bar click "Rules" and then "Create Rule"

In the window that opens, the upper section allows you to set critera you want to match for the rule to kick in.

Tick the options you want to use, editing the Subject if needed so the rule will only match the parts of the subject will stay the same with every email.

In the same window, the bottom half allows you to choose what you want to happen to emails which match your criteria.

Tick the option you want.  If you want the item to be automatically moved to a folder, make sure you select the right folder.

Once you have set all your options, click "OK" to save and activate the rule.

You will see a message asking if you want the rule to run immediately on any matching emails in your Inbox. It's up to you whether you want to do this or not.

Click OK,

The rule is now active.

If you want to change the rule once it is active, click on Rules, then "Manage Rules & Alerts" 

In the window that opens click the rule you want to amend and then click on Change Rule and use the options available.